Adding a pupil and their guardian

Before you start

Every pupil needs a guardian, and the guardian has to be on Madrasaty first. If theirs isn’t, add them under Guardians before you start: Adding and updating a guardian shows how.

1. Start a new pupil

   Go to Students and press Create.

2. Fill in the pupil’s details

   Type their First name and Last name, choose their Date of birth, and choose Male or Female.

   A pupil has no email address or phone number of their own: the madressah reaches a family through the guardian, so every contact detail lives on the guardian’s record.

3. Choose their primary guardian

   Under Primary guardian, search for the guardian by name and choose them. Then say how they’re related in Relationship to student, such as Mother, Father or Grandmother. Press Create student.

   Primary guardian

   Every student needs a guardian. If theirs isn’t listed, add them under Guardians first.

   GuardianRequiredFatima Ahmed

   Relationship to studentRequiredMother

   Create student

4. Put them in a class

   Open the pupil’s record. Under Classes, press Enroll and choose the class. To add several new pupils to one class at once, it’s quicker from the class: see Creating classes and adding pupils.

A second guardian, or a change of guardian

The pupil’s edit form has no guardian fields, on purpose: who can collect a child is a safeguarding matter, so it changes from the guardian’s record instead. Linking a child to another guardian covers adding a second parent or carer, and changing who is primary.

When a pupil leaves

• Withdraw them from a class on their record. The place is freed, and their time in the class stays as history.
• Deactivate them when they leave the madressah. The record is kept, marked inactive.

To remove a family’s details for good, see Removing someone’s details.