Adding a staff member

Before you start

There’s one list for everyone: teachers, the office, the caretaker, the head. Someone teaches when a class names them as its teacher, so you never choose a “kind” of staff member.

1. Start a new staff member

   Go to Staff and press Create.

2. Fill in the record

   The form has five parts:

   • Staff details: their title, first and last name and date of birth, and, if they teach, what they teach under Specialisation.
   • Contact: their email address and phone number.
   • Address: their home address.
   • Next of kin: who to ring if they are taken ill or hurt at the madressah. This is about the staff member, not about any child.
   • Employment: their Position (such as Senior Teacher or Office Administrator), Employment type, Start date and, if you use them, an Employee number, End date and Hourly rate.

   Press Create staff member.

3. Give them a login, if they need one

   A new record can’t sign in yet. If they’ll use the app, create a login on their record: see Staff logins and administrators. A caretaker who never uses the app doesn’t need one.

Volunteers

Choose Volunteer as the employment type and the hourly rate is cleared and switched off: volunteers are unpaid, so no rate is recorded. Their hours still count on the timesheets, and the payroll board shows them as Unpaid.

Employment typeEmployedSessionalContractorVolunteer

Hourly rateOptionale.g. 18.50

Volunteers are unpaid, so no rate is recorded.

Who can see what

Their address, date of birth, next of kin, employee number and pay are seen by administrators only. Other staff can be shown their name, position, email address and phone number.

When someone leaves

Open their record and press Deactivate. Their record, registers and timesheet are kept, and their login stops working until they’re made active again. Add an End date too, so their record says when they left.